Step 1: Having a comprehensive passage plan

Initially, a comprehensive passage plan is essential to the safety of navigation. Vessel’s passage plan should be prepared and available on the bridge, checked and approved by the Master with its route displayed on primary and secondary ECDIS and/or available paper charts. An effective weather review should be conducted in order to finalize the plan. The charts and nautical publications should be updated with the latest notices/corrections and available onboard.

Step 2: Working with the Pilot

During Pilot’s stay onboard, the effective coordination between him, Master and the other members of the bridge team is necessary.

“Pilot is a member of Bridge team and when on board Master is not relieved by his Responsibilities for Safety of Navigation.”

All the records that are relevant to pilotage procedures must be completed. The interaction sheet between vessel’s bridge team and Pilot is the Pilot Card.

Step 3: Checking and preparing the machinery

Several machinery and electronic equipment in Engine and Deck department, has to be tested, synchronized and ready to be used before departure. This equipment should include (but not limited to) anchors, cables and winches, GMDSS, BNWAS, communication equipment, gyro and magnetic compasses, ARPA, steering gear, navigational lights, Global positioning systems, VDR etc.

Also, doors, openings, cargo and handling equipment should be secured in order to avoid water ingress and to ensure vessel’s stability.

Lastly, vessel’s crew, in every department should be fit for duty, with all stations manned and ready before sailing.

Step 4: Using the appropriate checklist to ensure safe departure

Operators should consider the importance of the vessel’s proper preparation for departure and supply vessels with the appropriate bridge procedures checklist, taking into account national and international guidance.This checklist has to be completed by the Officer on the Watch and it may be used after vessel’s preparation, to ensure that all mentioned actions have been performed before the working phases.

A useful checklist aiming to provide the necessary steps is required to achieve vessel’s proper preparation for voyage, may be employed e.g. like the one provided by SQE MARINE herebelow, containing the following sections:
  1. Passage Plan
  2. Equipment Checks (Tested, Synchronized and Ready for Use)
  3. Ports and Pilotage
  4. Securing for Sea
  5. Before sailing