This unprecedented situation has brought significant changes into our lives; due to COVID-19 pandemic, the global commerce is transforming and the way we do business and even our interaction with our family, friends and colleagues as well.
In particular, as far it concerns business, we have witnessed a significant increase in smart applications , and due to social distancing, webinars, virtual meetings and video conferences have become the very best alternatives.
There are many ‘smart’options available to connect with others remotely, based on the occasion, such as:
Webinar: a seminar or other presentation at a set time, that takes time online where participants in different locations can see and hear the presenter, ask questions and answer polls.
Virtual meeting: participants have audio and video discussions with colleagues, partners, customers etc., using Microsoft Teams, Zoom, Skype among other software.
Virtual training: online learning
Virtual conference: online conference with an agenda that includes live and on demand keynotes, content sessions and breakout sessions.
Virtual awards ceremony: the award for each category is announced and presented online to the winner while the participants have the opportunity to ‘live chat’ and exchange contact details.
Virtual roundtable discussions: designed for participants to share knowledge, insights and experiences on a specific topic of interest or concern among other experts. Participants are also able to network with one another.
In one of the above options, the following tips can assist users in their smooth transition from the conference room to a virtual meeting.
Dos
#1 Have the proper equipment: Test your technology ahead of time to check that everything will work fine.
#2 Prepare and practice: Preparation is always the key. Have a list with key points of discussion, notes and a draft meeting agenda. Also, if you give a presentation, rehearse timings to ensure the pace and transitions are good.
#3 Mute yourself when not talking: Mute your microphone to cough or suppress background noises.
#4 Mind your body language: Stay calm, greet everyone with a confident smile and just accept the fact that your appearance will be judged while public speaking.
#5 Master your observation skills: Doing and saying the right things at the right time is important and you can’t do so without carefully watching your audience.
#6 Consider your appearance: Remember to sit up straight and smile. In case your audience include upper-level management or executives, a more professional style is probably safe. Avoid loud colors or distracting patterns; solid, neutral tones look best on video.
#7 Be professional and human: Act naturally and focus on engaging and productive conversation
Dont’s
x Wait until the meeting time to log in: Attempt to join the meeting 5 minutes earlier to check you connection and all technical aspects.
x Stand in front of a window: Make sure the backdrop is professional, such as a bookcase or diplomas or a tasteful piece of art.
x Multitask: Avoid browsing your favourite online shopping site for a deal; Try to stay focused and present while listening to the audio from the webinar.
x Speak from memory: When audience can’t see the speaker, their spoken words become much more important in delivering the message effectively. Writing a clear narrative will help you to ensure you’re delivering the right message you want to in an engaging way.
