Email has become so essential to our daily working life that to lose connection for even a couple of hours could have serious implications for business continuity. In an era of ‘smart shipping’, email is an essential business continuity tool that could make the difference between profit and loss, a smooth voyage or rough seas.

The loss of email is a reminder of how isolated floating assets can be. If the data connection is interrupted it will become obvious very quickly whether the system offers any kind of support.

The normal response – after asking the guy who ‘knows about IT’ – is to call for support. This likely starts with the in-house IT department onshore, operating during business hours. After this, the difference between support and service with a paid-for application versus free software, becomes critically apparent.

Can the technical support from the software provider be relied upon and available 24/7? Unless the service is paid for, the ship and its communications issues will probably have to tough it out.

Last year the free email application provided by one of the industry’s leading airtime providers went offline. Thousands of ships were out of touch for days as the company sought a fix to the problem. The trouble was that the users had no redress: the software was free, supplied with the airtime, so there was no support, just a long wait for a fix.

On land that wouldn’t be a problem. We would switch email programs or even move to another provider if the problem persisted. Onboard ship it’s not that easy. Using a standard webmail or client/server email would be ruinously expensive and highly inefficient.

When spending a large amount of money on airtime, choosing free email as the messaging platform is a false economy. If things go wrong, but the service is still within agreed performance criteria and software offered for free, then customers usually have no case to answer.

If the problem is bad enough to force a change of supplier, users will find that they will not be able to take their free email service with them; the program, contacts and the messages are lost, with the additional disruption of advising clients, suppliers and others of a change of address.

Shipowners need to consider if the free software they are using is really up to the task. Even when the software does not fail, it may not be designed to handle the reality of today’s connected ship. These days they come off the slipway with a network of PCs onboard but free email will often be tied to one PC.

Owners with a proactive attitude to keeping their ships connected know that expecting to do so with free software is not realistic. Email needs to be reliable and cost effective whether the ship is using its fixed VSAT allowance or a pay as you go backup.

For that reason it should be sourced from an independent, third party, specialist satellite email provider which has made its own investments in software development, IT support and server capacity.

As more and more shipowners and managers look to adopt higher bandwidth services, the ‘smart ship’ concept will increasingly demand software that is fit for the purpose. It may be a cliché to say that shipowners get what they pay for, but these days, it’s never been more true.

 

By Rob Kenworthy, Managing Director, GTMaritime

To meet the need for a high quality email service onboard ship, GTMaritime provides GTMailPlus, a shipboard email system designed to reflect the evolution of maritime communications. Learn more at  www.gtmaritime.com/solutions-and-services/gtmailplus/

 

The views presented hereabove are only those of the author and not necessarily those of  SAFETY4SEA and are for information sharing and discussion  purposes only.

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About Rob Kenworthy

rob-kenworthyRob is the Managing Director at GTMaritime which specialises in Satellite Communications for the Maritime Industry. With innovative thinking, GTMaritime team can provide expert advice backed up with our own quality software products and professional support service